KLTV
 Board Meeting Minutes
January 21, 2007

President Mark called the meeting to order at 5:34 pm sharp.

Secretary Arleen Hubble called roll: Post.1- George Ford, Post. 2 – Mike Kayser, Post. 3 – Brian Magnuson, Post. 4 – Joe Daggy, Post. 5 - Mark McCrady, Post. 6 – Arleen Hubble, Post.7 – Don MacDonald, Post. 8 – Hal Phillips, Post. 9 – James Johnston. All Board Members were present.

Members present included: Ben Purvis, Dee Ebbert, Allen Rudberg, Doug Parr, Bruce Norris and David Futcher, newly elected Mayor of Kelso.

Guests present included Judy Jones of the City of Longview.
 
Staff  Present: Barry Verrill, Linda Manning, Gary Hill, and Steve Harvey.

A motion to approve the Monthly Meeting Minutes for December 17th, 2007 was made by Joe Daggy and seconded by Mike Kayser. There were no corrections and no discussion. The motion passed.          

Brian Magnuson presented the Treasurer’s Report which reveals revenues were higher than expected.  The Comcast revenues from the franchise fees were quit a bit higher than the budgeted amount. While costs for all the equipment was well within budget. Barry added that depreciation was also above budget, unfortunately that is shown as a loss. Last years figures were in the neighborhood of $46,000. We didn’t set aside or even contribute to our rainy day fund last year.

Brian explained the need to diversify our income. More on that and the 2008 budget will be discussed at the retreat.  

Brian Magnuson and Linda Manning provided the Engineering/Equipment Report.  Brian mentioned that the cameras will be installed soon at Kelso City Hall. Brian stated that the cameras should be up and running by the next weekend. Once the Kelso job is completed, we will have met our goal for equipment upgrades.

Longview staff specifically asked for a sign or signaling device to indicate when exactly the cameras are on and recording. There are several meetings that use the council chambers and city staff does not want or need them to be aired or recorded. So we’ve come up with an L.E.D. reader board that should be controlled remotely from our studio console that will give an “On Air “message when the system is in use.

The need for Uninterrupted Power Supply (UPS) generators should be installed as well to power the TV signal or at minimum the computers during a power outage. Brian said he would perform the necessary readings to calculate the energy draw and the subsequent UPS size needed. Mention of a generator was brought up as a possible next step should we have a spare $5000.
 
Allen asked if there were any federal funds available to finance some of this to keep us on air, being the station on record for Longview, Washington for emergency broadcast. Inquires should be made to determine if  KLTV is the station of record in response to an emergency.
Jan 21st Minutes Page 2  -  Staff Reports Continued

There was some discussion about Low Power UHF transmitters even though this would alter our Public Access role and redefine us through broadcast rules and the FCC.

Linda Manning stood in for Marilyn, the ill Volunteer Coordinator.  She mentioned that Orientations are conducted the first Saturday of each month and that turn out for training has increased. Education is continuing on graphic arts with the redesigning of a KLTV Brochure. The Community Calendar will soon be illustrated as well thanks to a gentleman currently attending our training workshops; Amador Cisneros.       

Operation Manager, Linda who is also ill, explained that Marilyn and she are gearing up making plans now for the annual events coming up this spring, summer and fall.

During his Executive Director’s Report Barry was pleased to announce the new Chroma-key Curtain is here and will soon be installed. Special Effects will abound with this new acquisition. Green Screening of backgrounds and sets are the ultimate goal, thus doing away with the Big-Bulky space absorbing backdrops of present.

Barry also mentioned FACIL - the new Data Base program has been ordered and after the learning curve is mastered all kinds of facts, figures and reports can be generated. Training disks have been provided to staff along with encouragement to watch whenever they have spare minutes.
 
Barry praised Linda and Frank for their combined efforts in procuring a large fridge for the break room.
A key element in that acquisition was it did not cost KLTV a dime. We simply are bartering dub services for the unit.

The building was vandalized Saturday morning (Jan. 18th). Week-end staffer – Frank Huckstep discovered that two of the very large windows on the corner at Lite Weights had been kicked in. Frank had the foresight to file a report with Longview Police. Our Insurance provider will cover the damages but there is a substantial deductible. Whereas the tenant lease indicates they are responsible for the damages, there has been several issues dealing with water leaks in their sector. It would be a wise choice to keep them as happy tenants since their rent makes up a major portion of our mortgage payment.   
 
We had recently installed several Security Cameras throughout the building and now see the need to install some outside as well. 

Bids are being collected for new siding and windows for the building, but one very rough estimate for a vinyl exterior would be $75,000. Barry expects to have further information available during the Board retreat on Feb 2nd.

Unfinished business

New Business

The meeting was adjourned at 6:45 pm and the next month’s meeting was set for 5:30 p.m., Monday, February 18th, 2008 at the KLTV studio.   

Jan 21st Minutes Page 3  -  Staff Reports Continued

Minutes Approved __________________ By KLTV Board __________________________________.
                                                Date                                                                               Secretary’s Signature