KLTV Board Meeting Minutes

January 15, 2007

 

 

President Mark McCrady called the meeting to order at 5:33 pm.

 

Board Members present include: Joe Daggy, Mike Kayser, Nancy Gill, Arlene Hubble, Brian Magnuson, President Mark McCrady, Secretary Betty Wilson and George Ford.

 

Arlene Hubble made the motion to accept the Board Meeting Minutes of December 18, 2006. Mike Kayser seconded the motion. The Motion passed.

 

Executive Director Floyd Smith reported that Northwest Properties has agreed to relinquish the management contract of our building effective February 1st.  Concerns addressed include the water leaks experienced in Lite Weights. Recent foul weather has caused rain to blow up and under the flashing that is meant to protect the siding and the buildings façade from the elements. Architect Gary Slyter had addressed the damaged flashing concern in a presentation to the Board last August.

 

  Floyd’s Executive Director’s Report focused on the membership renewal letter we sent out. The ink did not adhere sufficiently to our letterhead, hence made for a smeared, illegible, ugly mess, and did not reflect well on the studio. (Pat Palmer of Copies Today, explained that our linen – laid letterhead was the reason the ink did not stick to the paper. By way of further explanation, if you magnified the paper you would see minute peaks and valleys which the ink could not cover appropriately, nor could it adhere properly between terrain like conditions.)  

 

Linda had asked Floyd for an opportunity to address Martin Well’s letter to the editor. Linda simply wanted make it clear she did not encourage him to write the letter, nor did she give permission to use her name. She asked for Board input on how to best handle the situation.

The consensus was to leave it be.

 

Doug Fisher reported that Pro Video had come to our facility to survey our needs. Then they put to schematics their engineering recommendations. The system designed is state of the art and similar to numerous systems they have installed in other governmental operations throughout the Northwest.  Floyd now has a larger scale printout available.

 

Doug reported on the much needed phone system upgrade. He has endeavored to keep our phones operable but many keep malfunctioning and require being rebooted daily. Some require rebooting several times a day. Another major consideration is loosing calls while trying to transfer to another extensions. His plan is to upgrade the computer program that operates the control device.

 

Bruce Norris questioned if the upgrade would address concerns raised by Allan and the Impact crew during live phone in programs. Mark suggested that Bruce, Linda and Doug get together to discuss necessary engineering to make live phone calls available.

 

Joe Daggy asked what was up with the new racks and when will the installation take place?  Doug described the procedure of pre-cabling the wire harness and color-coding the audio with white cables and video with black cables. The transitioning will take place overnight January 21stth. Should additional time be necessary – on January 22nd.

 

Minutes of January 15, 2007 Meeting     Page 2

 

 

Bruce Norris asked if Linda has seen the Pro Video schematic and if she was able to comprehend it?  Linda said she had not yet had an opportunity to review it. Mark added that we got the document so late Friday that no one had an opportunity to review it. The copies made available to the Board for the retreat were 8 ½ by 11, and were so small it was indistinguishable.

 

Mark described the workshop to review the KLTV Bylaws scheduled for after the regular board meeting. He continued that he hoped that after each Board Meeting they would have a workshop to address a number of concerns including the Quality Improvement Plan. Once staff has become familiar with proposed changes then they would orientate the board members.

 

President Mark reminded the staff of a meeting tomorrow (Tuesday Jan 16th) at 4:00 pm to share results of the Board Retreat.

 

Under Unfinished Business Nancy Gill made a motion to purchase Directors & Operators Insurance for the Board. The motion was seconded by Joe Daggy. The motion passed.

 

The next item for consideration was to extend KLTV’s relationship with CPA firm Booth and Davis for the purpose of performing an audit for 2006 at a cost of $9250.00. Mike Kayser made the motion that the Board enter into this agreement and Arleen seconded the motion. It was discussed that the second audit was necessary to ensure recommended procedures were being implemented and that we were operating within guidelines. It was made clear that we would not conduct an audit every year but the board felt every third year would be reasonable and prudent. The motion passed.

 

Mark shared with the members present of the board’s intent to make all financials transparent. Any information available to the board is available to the membership.

 

Brian Magnuson was asked to present the Treasurer’s Report ending December 31st, 2006 (report attached).

 

Brian also outlined Income & Expenses of the 2007 Operating Budget (see attached report). The board examined utilizing the reserve funds for the major equipment necessary to overhaul the studio and governmental entities. Brian identified the various accounts that we would be extracting $335,000 from in order to finance the projects. They further instructed the staff to make calculated decisions based on projected one, three, and five-year equipment purchases. “We can only use the reserve fund once,” was the mantra, “and we must do it right the first time.”

 

The government equipment should have a solid ten-year life expectancy while the studio equipment with its more consistent usage should be ready for change out at five years. The budget reflects a depreciation formula based on those numbers.

 

The original bid from Pro Video was $565,000. We’re looking at ways to accomplish the change out for less.

 

A motion to accept the budget as presented was made by Arleen and seconded by Mike Kayser. The motion passed.

 

 

 Minutes of January 15, 2007 Meeting     Page 3

 

 

President Mark asked what the board’s pleasure would be regarding February’s meeting since it lands on Presidents Day. After much discussion and comparing of calendars, consensus was established to keep our regularly scheduled date of February 19th at 5:30 p.m.

 

New Business includes a 3.5 per cent Cost of Living Increase for staff retroactive to the first of the year. Motion was made by Joe Daggy and seconded by Mike Kayser. The motion passed.

 

Before adjourning into a bylaws workshop, Joe was asked to describe the procedure for bylaw changes. Simply put, the proposed changes (once concluded) needs to be sent to the membership thirty days prior to the Annual Membership Meeting. Joe has made a number of copies available for the board and membership in attendance but also mentioned they are available at web site www.lexingtonfilm.com/kltvbylaws.htm. The bylaws can be reviewed on line and copies will be available at the studio as well. The workshop is open to anyone interested in attending. It is not an executive session.   

 

Good of the Order  Nola Wills asked if the board had considered a telethon as a fund raising activity. She offered her & Bob’s time, talents, and contacts should we decide to do such a project.

 

Dee Ebbert asked when the Annual Meeting was scheduled and if a meal was going to be offered to the membership this year.

 

Ken Spring acknowledged the professionalism more recently displayed throughout the studio. He said it was also noticeable over the channel. 

 

 

Approved ___FEB 19, 2007__        Signed ______________________________

                  Date                                      Board Secretary – Betty Wilson