KLTV
BOARD MEETING MINUTES
February 18th, 2008

President Mark McCrady called the meeting to order at 5:30 pm. and asked Secretary Arleen Hubble to read the roll.

Roll Call:  Post. 1 - George Ford, Post. 2 - Mike Kayser,   Post. 3 - Brian Magnuson, Post. 4 - Joe Daggy, Post. 5 - Mark McCrady, Post. 6 - Arleen Hubble, Post. 7 - Don MacDonald, Post. 8 - Hal Phillips, Post. 9 - James Johnston.  It was noted that Mike Kayser and Brian Magnuson were both out of town for business.

Members present: Allan Rudberg, Bruce Norris, Jack Radique, LeRoy Gerdlund, Ted & Zula Bryan, Adora Greenwood, Linda Wilson, Ben Purvis, and Doug Parr. Guests include: Kathy Gibson, Joan Bressler, Ashley McWaters and Corey Church. Staff in attendance: Marilyn Freerks, Steve Harvey, Frank Huckstep, Linda Manning, Barry Verrill  and Gary Hill.

Don MacDonald made the motion to approve the minutes of the January 21st , 2008 Board Meeting. The motion was seconded by George Ford. The motion was passed.

In Brian Magnuson’s absence Gary Hill presented the Treasurer’s Report. Gary noted that the January 2008 Financials had been distributed and if any one did not get one he would be glad to place one in their hands. Gary simply stated that because we are so early into this budget cycle everything is just fine. We haven’t had enough time to overspend. He also made available a print out of the budget from his computer that includes expenditures up to today.

Gary explained that we have received the first franchise fees checks for the 4th Quarter of 2007. Comcast’s check for roughly $42,000 is generally the first to arrive with the remainder scattered over another month.

Evidently an audit of 2006 revealed additional moneys were due us. We’ve received and additional $1600 from Comcast thus far that we were not counting on.

The Riverview Account has $117,000 in out Money Market Fund and $2,500 in a checking account for a total of $119,500.

Gary made one last notation: memberships are still tickling in for a total of 82 to date. Ten of which are brand new to our organization the remainder are renewals.

The Engineering/Equipment Report was given by Linda Manning in Brian Magnuson’s absence. Linda reported the last of the cameras were installed in Kelso City Council Chambers. All systems are working as they should.

Longview staff requested a device that indicates when cameras are officially on. We installed an LED Reader Board so we may communicate when we are on and cable casting their signal. It is not yet operational but we expect it to be soon.

Mark said he watched the Longview council meeting last Thursday and it looked great. We’ve taken care of their concerns by being able to follow whoever is speaking as they are talking.
  
Minutes of Feb 18, 2008  Page Two

Staff Reports  
Volunteer Coordinator, Marilyn Freerks reported that her telephone campaign to encourage previous members to renew is complete. She feels her efforts were beneficial with an influx of memberships these past 2 weeks. She plans to contact people who have purchased DVDs over the past year as well.   

In the past 6 weeks we’ve provided orientations and equipment workshops to 23 people who have expressed interest in producing programs through KLTV.  Those in attendance range from 11 to 70 years of age.

She also stated she was getting familiar with FACIL – the new database program. As she is becoming more familiar with what it can do, she’s getting excited to be able to utilize it in keeping track of volunteer’s hours. It’s absolutely amazing how it can handle all bits of information surrounding a volunteer or member.

She’s been working on a KLTV brochure in Publisher and is planning a Power Point presentation as well, in order to better orientate and inform those interested about KLTV.

She feels her courtesy calls were helpful in increasing the number of members present at the monthly board meetings. She plans on continuing the practice for future meetings.

Operation Manager Report – Linda Manning felt she covered most her ground under the engineering report. She did comment however that we have lost a couple of pieces of equipment during the past month. A Time Base Corrector (TBC) in Master Control simply lost a bearing on the cooling fan. She had a spare which she swapped out but now needs to repair one to maintain the spare equipment list.

She and Eric have been utilizing the Chyron Character Generator more frequently by announcing what is currently airing periodically along with promoting upcoming programming.

She has been trying for quite sometime to acquire Mac / Apple certification but continues to face roadblocks.

Linda and Brent continue to add cameras for security to the building.

She explained there was a change in scheduling and production duties and Gary is now facilitating the County Commissioner meetings on Tuesdays.

Executive Director’s Report – Barry Verrill answered Allan Rudberg’s question pertaining to a firewall having been installed in the studio. Anyone doing accessing the web from a computer in the studio is limited to authorized sites. The firewall ensures safety measures in protecting young people who occupy our facility.

Barry spoke of joining Tech Soup – a non profit agency for non profit organizations to purchase computer software, hardware and perifials inexpensively. He purchased a credit card swiping device and hopes that soon we will be able to accept credit cards for payment tape or DVD orders or even donations.

Four DVD recorders were purchased to place in the Control Room and Master Control for multiple recording purposes.

Minutes of Feb 18, 2008  Page  Three   -  Barry’s Staff Report  Continued

With Bruce Norris’ assistance we will install camera cables in the studio.

FACIL is loaded onto a couple computers at this time. We will be spending hours upon hours – loading information into the database. As a complete database program we will be able to recall any information about KLTV and report information in any number of ways.

Mark explained the need for such an extensive program as was evidenced by the two previous Audits. We will never get a clear Audit until we deliver an accurate inventory report. FACIL is an elaborate inventory and asset tracking, and management
system. The only deficiency we have is our inability to tell the auditors exactly what we own, what its worth and where it’s at.
The Board directed the next audit to take place a year or two after establishing FACIL.

Barry explained that Brent Morvee our IT guy has been working part time for nearly a year under one of the government training programs which came to an abrupt end. Since we didn’t want to loose him, Barry invited him to join staff. Brent will continue to work 20 hours per week and will continue to develop our web site and work closely with Linda performing techie tasks.

Dave Taylor called Barry last week to discuss coverage costs for staff medical benefits. Although rates are going up it was by only ONE percent. Staff has agreed to purchase their own Dental coverage for roughly $40 per month for those who have elected to sign on. It’s a plan that is flexible and does not require all to sign on.   

The National Association of Broadcasters (NAB) convention is in Las Vegas in early April. Linda & I are going to research and hopefully barter for our immediate needs.
  
Barry scheduled a meeting with Kelso Educators on March 20th to discuss a live math competition program.

Under Unfinished Business President Mark apologized for confusing the board election process slated for March’s Annual Membership meeting. Mark had previously announced that He, George Ford and Mike Kayser were up for re-election whereas, it is actually Brian Magnuson not himself that is under consideration.

To clarify that point required going back to the minutes of May 2006 which is when Mark and Brian were nominated to fill vacancies by position number. The next step was to address the Bylaw changes which adopted a new board election procedure and clarifies by position numbers a rotation schedule.

A lengthy discussion on the procedures ensued, which was essentially a re-hash of the same discussion at the time the Bylaws changes were proposed and then later again when the Bylaws were adopted.  

The nomination committee comprised of Hal Phillips, Jim Johnston and Mark McCrady reported that all three Board Members: Position 1 - George Ford, Position 2 -Mike Kayser and  Position 3 - Brian Magnuson have agreed to remain on for another term. Having entered a recommended slate – it was emphasized that nominations will be accepted from the floor during the Annual Meeting. If nominations are made from the floor, a ballot would be required to be sent out to the membership for their vote on any contested position.   

Minutes of  Feb 18, 2008  Page Four  - Unfinished Business Continued

President Mark recapped the results of the Board Retreat held late January in which the objective was to determine priorities.

The number one priority is the renovation to the exterior of the building. In order to accomplish this goal we decided we needed to refinance the existing mortgage and extend the contract out 2 or 3 years to pay for the renovations. Brian Magnuson has already begun research into conventional loans, and current interest rates. Mr. Balkan will be asked if he would be willing to extend the loan those couple of years at the present 7% interest. 

Secondly, the Board made a commitment to focus on policy and revenue enhancement and to let the Manager – Manage.

With the expectation of a major PEG Grant due in 2009 – Production Equipment was established as the third major goal. Gary was instructed to ensure that those monies are available on or by January 2, 2009 so that we could immediately get started on making those necessary improvements. Studio Cameras are at the top of that long list followed by streaming our programming over the internet.

Bruce Norris questioned how much money is currently in our reserve fund and how much will that PEG Grant be next year be?  Gary answered that we have roughly $120,000 in reserves plus another $113,000 in our checking account for a tally of $233,000. Mark indicated that was enough to provide six months of operating expenses. As for the Grant – Longview will submit $101,000 for 09.

Mark emphasized the need to diversify revenue and be less dependent on Comcast’s franchise fees.

Mark started up New Business by introducing Ashley McWatters and Corey Church of Rapid Rendering. They are going to show us what the building could look like.

Ashley explained how they got involved and what information Barry was able to provide to them that helped develop their drawings of what the building siding and colors could become. They explained their vision was not just to design a rectangular building but to design one that has flair and distinction. The team brought a couple different designs and asked for input or a consensus from Board and KLTV Members alike. After much discussion the Belly Band design was selected.

Mark wished to give Barry authority to proceed with this project, to hire these guys, pay these guys and / or continue to utilize these guys if their services are needed. Furthermore, he wished to proceed with gathering bids and hoped to name a contractor at next meeting. Joe Daggy made the motion to authorize our Executive Director to proceed with finishing up the design work and obtaining bids from qualified contractors. The motion was seconded by Arleen Hubble. The motion was amended to acquire at least three bids. The motion passed.

Good of the Order included a number of comments about the look of the building and how exciting it is to be making these long overdue changes and especially looking forward to the finished project.

Our tenant Joan Bressler of Lite Weights appreciated the Board’s commitment to this project. Mark exchanged gratitude for being patient. Every time we had a storm a new leak developed and revealed itself in the Lite Weights portion of the building.

Minutes of  Feb 18, 2008  Page Five

The meeting was adjourned at 7:03 pm

The next meeting will be March 17th – 5:30 pm, location yet to be announced.

Minutes Approved _________________ By KLTV Board ________________________________.
                                                Date                                                                               Secretary’s Signature