KLTV BOARD MEETING MINUTES
August 20, 2007

President Mark called the meeting to order at 5:35 p.m.

Secretary Arleen called the roll. Board Members present included:  Post.1 – George Ford, Post. 2 – Mike Kayser,  Post. 3 - Brian Magnuson, Post. 5 - Mark McCrady, Post. 6 - Arleen Hubble, Post. 7 - Don MacDonald, Post. 8 - Hal Phillips.  Post. 9 - James Johnston’s absence was excused.   

Members present: Allan Rudberg, Bruce Norris, Dee Ebbert, Ben & Rita Purvis, Pat & Cindy Bryant, Ric King, Bill Cox, Elaine & Gerald Snyder, Bob & Pauline Molina, Brenda & Rick McCorkle, Billy & Willie Pollard, LeRoy Gerdlund, Ted Bryan, Nora Greenwood, Ken Spring, Esther White, Doug Parr, Jack & Donna Radique, Bill Kasch, Chuck Wallace, Ben Manning, Stormie Ard, Tom Anderson, and Joan LeMieux. 

Guests include: Judy Jones, Deb Vinsel, and Allan Hiatt.

Staff present included: Marilyn Freerks, Linda Manning, Steve Harvey, Frank Huckstep, Roy Royston, Eric Anderson, Joe Creppell, and Gary Hill.

President Mark asked for approval of the minutes of the July 16th board meeting. Hal Phillips made the motion to accept the minutes of July 16th. Don MacDonald seconded the motion. Doug Parr questioned the reference to $70,000 in the minutes. Gary Hill responded to Mr. Parr’s inquiry. The reference in last month’s minutes was from Don MacDonald’s question about a specific line item on the Financial Report titled Director & Officers Insurance. Gary explained that Vince and the previous board had setup a special contingency fund specifically for Directors & Officers Liability coverage, a self-insurance / savings plan to the tune of $6880 per year for 10 years. Our current board had decided the funds could be better-utilized elsewhere and the liability coverage was obtained for only $1100. The minutes further reflected that President Mark exclaimed that interest from this account was paying for the insurance coverage. Mr. Parr continued to question where are the funds now and are they represented in the present financial report. Gary said yes – repeatedly.      
There were no other questions, discussion, and no corrections. The vote was called and the motion passed.

Brian Magnuson provided the Treasurers Report, which included the Financial Statement through July 30th as provided by Chace & Spurgeon. He commented the reports were presented on Monday – a complete week prior to the Board Meeting. He also discussed a supplement provided by Gary. Gary’s supplement reveals that we are ahead of projected revenues. As far as the budget is concerned we’ve adhered to it, and the end of year figures will be better than anticipated.

Once again Mr. Parr questioned the whereabouts of the $70,000 figure as represented in the Financials as B& O Liability Fund. Brian clarified those funds were transferred to another bank and are accountable in the $179,000 cash balance. There seemed to finally be some acceptance to that fact. Brian apologized for the confusion.

Brian Magnuson also provided the Engineering and Equipment Report. He highlighted last month’s report where he stated all equipment was in except 3 lenses. Now he is able report that all equipment has been received and 3 cameras have been recently installed in the Cowlitz County Commissioners chamber. He, Linda, and Kris ran the cables and mounted the Pan, Tilt, Zoom (PTZ) controls and interfaces. He encouraged anyone interested to peak into the chambers and you’ll notice their very professional appearance.

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Linda added that the robotics work very well and very smoothly however there is still a black glitch that occurs as cameras are switched from to another. She believes the SDI cards are not seated properly.

Brian said they would be checking on that issue before beginning installation of the Longview City Council Chamber on Wednesday August 29th. They expect to be completed by Friday the 31st. From there we’ll do the City of Kelso.

Hal Phillips commented he had an occasion to see the picture coming into the studio from the County. He was highly impressed with the quality of the picture. He thinks Brian, Linda and Kris deserve recognition for an outstanding job. The audience applauded.

Staff Reports – Gary Hill provided a written report (see attached) and commented that since he sent out his report nearly a week in advance of the meeting and that everyone in the audience had more than ample time to have read it, he offered to pass on the presentation unless there were specific questions of him, in order to make time available for other proceedings. There were no questions and no objections.

Marilyn Freerk’s Volunteer Coordinator report stipulated during Cowlitz County Fair, 24 volunteers contributed 359 hours toward our live coverage of this community event. She praised them for their hard work and dedication. Based on the six cents an hour fee for Workman’s Comp / State Industrial Insurance it would cost $21.54 to have these people on the job. If we were paying wages, cost would be $2840 at minimum wage.

Operations Manager Linda Manning report that Brian had already reported on what she was prepared to say. She did suggest what she hoped would be a quick fix to the glitch problem, and further indicated the entire project should be completed by late October.

Linda made us aware that Channel 28 was off the air for 5 hours on Sunday. Evidently, while people who wanted to hear the Mariners game on our system could not, it appears the Comcast Technician who could have fixed it was at that Mariners game. The technical snafu was a modulator that had gone bad. Technicians from Troutdale and Portland were dispatched to do the repairs, thus the delay.

President Mark welcomed Eric Mollberg and Barry Verrill to KLTV.  He explained these two gentlemen were the candidates for the Executive Director position. Mark also introduced Deborah Vinsel, the Executive Director of Thurston Community Television in Olympia, who has provided assistance in selecting these two finalists.

Hal Phillips was asked to share the results of the Channel 11 Committee report of August 14th. Hal felt it was a very productive meeting. There were several issues that were brought up primarily by Bruce Norris, who has been working with Impact for quite sometime. Most of the items have been addressed, discussed and determined to be operational so have been passed on to Linda to investigate or respond to. Linda provided her responses via email to the board. Mark thanked her for her information and for using red so that they could easily recognize her responses.

The next Channel 11 Committee meeting is slated for September 11th.
 
                                                                                                                                                          
      

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Mark asked Brian if there had been any recent Technology Committee Meetings. Brian concurred that there had been a meeting this past Wednesday (August 15th). The subjects as earlier stated covered the installation of the County Chamber and discussed how to approach and schedule the Longview Council project. Also as Linda had said by late October everything ordered would be installed and operational.

President Mark asked Gary to introduce Mr. & Mrs. Hiatt. Gary stipulated that Mr. Allan Hiatt was here solo this evening but he and his wife Betty had brought to our attention their desire to open a Bingo Hall here in town. Apparently they must align themselves with a non-profit organization in order to proceed. The Hiatts want to create a partnership that could be beneficial to any group wishing to raise funds. Gary asked Mr. Hiatt to come forward to the podium and address the board.

Mr. Hiatt said he had dropped some information with Gary earlier in the day for distribution to the Board (and membership). Though not a complete business plan, some of the information did highlight many of the known expenses and estimated others. Mark asked what local building would house the Bingo Hall?  Mr. Hiatt said he and his wife had negotiated a 12,000 square foot space in the same building that now houses the new Goodwill, at 75 cents per square foot ($9,000 per month). The landlord agreed to put in rest rooms. Allan expected a partition wall and a stage area would need to be erected. He went on to explain that Billy from Spaghetti Works was receptive to relocating her restaurant there, which would help cover the cost of the rent as well as provide Bingo patrons good food. On nights that Bingo would not be in session she expressed a willingness to rent the hall for special events.

The Hiatts expected to be hired as the managers at $60,000 per year. As managers they would hire the support staff, bond each of them and have each drug tested prior to employment.

Mark asked for clarification how KLTV would be involved, or would KLTV simply be loaning you the 501 C (3) status. Mr. Hiatt said,” Well yes sort of, although this Board of Directors could also be Board Members of the Bingo arm.”

Brian asked who was responsible for signing the lease them or KLTV. Mr. Hiatt answered all liabilities would be the responsibility of the charity. 

Several more questions were fielded pertaining to loss revenue and the smoking ban, Northern Light Board affiliation, and if the Hiatts had experience running a Bingo Hall. The Board agreed more information would be required before a commitment could be made. Mr. Hiatt said he was talking with a couple other non-profits and indicated it was a first come – first serve basis.

President Mark explained the Board would recess to Executive Session to discuss and consider the candidates for Executive Director. He asked that Linda & Gary join the board for a brief period. After several questions from the membership retaining to the selection process Mark asked Deb Vinsel to explain the procedure. She explained that all applications had come directly to her from the applicants. She then evaluated the application and narrowed it down to the top eight. She interviewed the top eight based on criteria established in the job description. She offered to the Hiring Committee comprised of Mark McCrady, Joe Daggy, Mike Kayser, and Judy Jones the top five candidates. The hiring committee interviewed the top five. The committee then narrowed their selection to the top two to be interview by the entire board in person.

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Numerous KLTV members voiced concerns about the hiring process. “Outsiders coming in to run the facility” dismayed some members. An “outsider from Olympia choosing who would be interviewed in this process” offended others. Many expressed their desire to have John Glasco brought back.

Mark acknowledged the membership is not in agreement with what the Board is doing. “But the bottom line is the process was explained in April, it was covered in May, again in June and July. It is a part of the minutes. It’s OK to not agree with what we are doing, but you elected us to make a decision and we are going to make a decision. And its obvious from the process you’ll have a chance to remove three more of us come March.” 

The board allowed others to voice concerns before recessing to Executive Session at 6:53 pm.

The Board reconvened the meeting at 7:25 pm. Mark explained the board decision had been made but until employment details and salary are negotiated an announcement would be pending. Mark agreed to send out a Press Release and a note to members as well upon the selected candidate’s signing an employment agreement. 

Once again Mark explained the Board’s decision was not a popular one but board members have agreed to stay after the meeting to discuss those things with you.

The meeting was adjourned at 7:27 pm.

Minutes Approved ________________ By KLTV Board __________________________________
                                    Date                                                                       Secretary’s Signature